Trello has been the go-to tool for project managers, teams, and individuals looking to organically organize tasks in a visually appealing yet intuitive manner. They can track their progression towards completion on Kanban-style boards, cards, and lists, as well as work collaboratively and stay on top of deadlines. As project management needs change and teams expand, however, many users are digging out the best Trello alternatives that better meet their specific needs.
You're possibly looking for more advanced features, better integration, or you just want to experiment with something else. There are many project management tools available that can help bridge the gaps. Trello may not be well-suited to meet your requirements. Here in this article, we will dig into some of the best alternatives for Trello, involving Airtable, Monday.com, ClickUp, Notion, and many more that promise to offer more advanced functionality that can satisfy quite a lot of needs regarding project management tools.
In this blog, we'll explore the key features, pricing, pros, and cons of each tool, and provide insights into why you might choose an alternative to Trello. If you ever wondered how you can enhance your project management process or why you should switch from using Trello, this in-depth guide will help clarify that.
Trello is cloud-based project management platform. It has an interface for visual boards with listing of tasks and team collaboration. Trello provides boards where one can create projects depicting different stages of workflow. On such boards, users can assign tasks using cards, which can easily be moved across different stages in a workflow. It is very simple and easy to use, flexible, and appreciated by many.
Trello offers a solid, ready-to-use project management structure but falls behind with some of its advanced features available elsewhere. It is ideal for small teams and even easier workflows but does not always fit with complex projects or large organizations.
Trello might not always be the solution needed by every organization or team. Here are a few reasons why people look for Trello alternatives:
The best alternative to Trello is the one that balances ease of use with complex features that support the needs of project teams to scale and work well with complicated activities. When choosing a Trello alternative, consider the following:
Now, let’s dive into the best alternatives to Trello:
Asana is one of the most popular project management tools in the market, providing teams with a platform that offers robust planning, resource allocation, and team collaboration. They specialize in intuitive design and multiple project views and some special advanced features meant to handle complex workflows. Asana provides hundreds of integration tools supporting task management, project planning, collaboration, and real-time communication. With such features as task dependencies, timeline views, and automations, Asana is an excellent alternative to Trello for teams that have to track more complex projects.
Asana Stats:
Best For: Teams of all sizes needing task and project management.
Price: Free plan available; paid plans start at $10.99/user/month.
Total Downloads: Over 100 million.
Rating: 4.5/5
Teamwork is the most comprehensive project management tool for teams of every size to collaborate on tasks, projects, and client work. It includes a multitude of other useful features such as time tracking, invoicing, Gantt charts, and task dependencies, especially for client-facing teams or agencies. It provides inbuilt collaboration tools that would ease communication with teammates, file-sharing, and tracking of a project's progress in a single space. Teamwork is preferred, especially when dealing with client projects because it has some superior reporting, billing, and time-tracking capabilities.
Teamwork Stats:
Best For: Client-facing teams and agencies.
Price: Free plan available, paid plans start at $10/user/month.
Total Downloads: Over 6 million.
Price:4.6/5
Wrike is a feature-rich project management platform that offers advanced tools in the handling of tasks, resources, and teamwork capabilities. It is designed for larger teams and enterprises that require much more complex project planning, such as Gantt charts, task dependencies, time tracking, and resource management. Wrike also integrates with many third-party tools, such as Salesforce, Google Workspace, and Slack, hence becoming highly adaptable to different industries and workflows. Being customizable, it can be a preferred option for teams that need to create their project management process based on some specific requirements.
Wrike Stats:
Best For: Large teams and enterprises.
Price: Free plan for basic use, paid plans start at $9.80/user/month.
Total Downloads: Over 2 million.
Rating: 4.5/5
Hive is a project management platform that provide flexible spaces where teams can work together, combining project tracking, task management, and team communication. It's the flexibility of Hive that distinguishes it from its competitors. Users will find endless features to manage varied projects on the platform such as a Kanban board, Gantt charts, calendar view, and much more. Hive is be suitable for fast-moving teams due to real-time analytics, task automation, and multiple tool integrations. With its clean interface and customizable workflows, Hive is the next contender for teams to consider for moving past Trello's very limited feature set.
Hive Stats:
Best For: Teams that require flexible, real-time project management.
Price: Plans start at $12/user/month.
Total Downloads: Over 2 million.
Rating: 4.3/5
ClickUp is a comprehensive work management platform that combines tasks, goals, documents, and communication into one system. ClickUp is very flexible, letting customers manage their own tasks in the best possible way for a team's workflow by using lists, Kanban boards, Gantt charts, or calendars. It offers a broad range of features, some of which are unique to ClickUp including built-in time tracking, goal setting, and automation. It is highly customizable and scalable, making it a great fit from small startup to large enterprises.
Clickup Stats:
Best For: Complex project management.
Price: Free for basic use, paid plans start at $5/user/month.
Total Downloads: 12 million+.
Rating: 4.7/5
Monday.com is a fully integrated project management and collaboration platform enabling teams to customize workflows, track progress, and manage tasks in an entirely visual interface. Famed for its bright, user-friendly design, Monday.com provides flexibility and power for teams of all sizes, whether it's marketing, software development, or even human resources. This platform is designed to have enhanced collaboration and communication features to enable real-time teamwork and it also provides powerful automations that make daily tasks much easier.
Monday.com Stats:
Best For: Cross-team collaboration.
Price: Starting at $8/user/month.
Total Downloads: Over 14 million.
Rating: 4.6/5
LiquidPlanner is actually a great tool regarding the management of complicated, dynamic projects with shifting priorities. Unlike most others, LiquidPlanner implements predictive scheduling, which changes the timelines in response to changes in the project plan. It's the perfect tool for any team to deal with uncertainty, as it automatically recalculates the best possible delivery dates for projects. This is especially for engineering and product development teams who require advanced forecasting, resource management, and dependency tracking.
LiquidPlanner Stats:
Best For: Teams managing complex projects with changing priorities.
Price: Plans start at $15/user/month.
Total Downloads: Over 500,000.
Rating: 4.2/5
nTask is a smooth and user-friendly project and task management platform created specifically for smaller or medium-sized teams. It provides a complete set of features which include task management, time tracking, project planning, and team collaboration, all in a single package. Easy navigation is facilitated by a clean interface, and some of the less common tools from this platform include in- built risk management, meeting management, and issue tracking found in other more complex project management tools. nTask is an all- around tool ideal for teams that would love to avoid the pains of higher costs.
nTask Stats:
Best For: Small to medium teams needing affordable task management.
Price: Free plan available; paid plans start at $3/user/month.
Total Downloads: Over 1 million.
Rating: 4.4/5
Flow is that simple, but very efficient task and project management tool that will allow the team to manage projects and tasks in a streamlined way. It’s designed to be easy to use, providing task lists, Kanban boards, calendar views, and timelines to help teams visualize their work. Flow focuses on team productivity and communication through embedded communication tools and file sharing. It is a powerful alternative to Trello for no-frills task and project management without the need to give up on functionality.
Flow Stats:
Best For: Small to medium-sized teams needing simple, visual task management.
Price: Plans start at $6/user/month.
Total Downloads: Over 1 million.
Rating: 4.3/5
Basecamp is a project management tool that sounds very simple. However, as the name suggests, it is an excellent tool designed for collaborative work with teams. It could be ideal for smaller teams that need a straightforward method of handling tasks, discussions, and files. Basecamp neatly integrates all these elements into a single handily centralized platform wherein teams are able to create to-do lists, set up message boards, share files, and have the team's operations that can be worked on in real time. Basecamp focuses on easier cross-team communication while offering some basic features of project management. Its flat-rate pricing is particularly appealing for teams that want to avoid per-user fees.
Basecamp Stats:
Best For: Small to medium-sized teams.
Price: Flat rate of $99/month for unlimited users.
Total Downloads: Over 3 million.
Rating: 4.4/5
Todoist is a simple yet powerful task manager meant to guide individuals and teams in organizing tasks, fixing priorities, and winning goals. It aims at offering a streamlined experience with essential features of managing personal tasks, to-do lists, and basic project workflows. With its clean interface, Todoist excels in simplicity, allowing users to create tasks, assign deadlines, and track progress easily. For teams and individuals looking for a straightforward solution to manage day-to-day tasks, Todoist would be high on the list.
Todoist Stats:
Best For: Individual task management.
Price: Free, Premium plan starts at $3/month.
Total Downloads: Over 25 million.
Rating: 4.8/5
When you're hitting the limits of growth with your team or the complexity starts to ramp up on the projects, a Trello alternative that provides you with better scalability and add-ons might come in handy. Whether you need powerful forecasting tools like LiquidPlanner, all-in-one solutions like nTask, or a flexible platform like Asana, these alternatives provide solutions that can meet a wide range of needs. From simple task prioritization and time tracking to advanced complex project management with high reporting functionalities, the best Trello alternatives may help your team stay organized and on top of things, improve productivity, and guarantee the success of a project.
